How to Whitelist Email in Office 365 Security and Compliance

NYC area Microsoft expert explains the steps needed to whitelist email in Office 365 Security and Compliance with risks and limitations of whitelisting—in a new article from Messaging Architects

HOBOKEN, N.J., July 27, 2023 /PRNewswire-PRWeb/ -- Messaging Architects, an eMazzanti Technologies Company and Microsoft expert, shares how to whitelist email in Office 365 Security and Compliance in a new article. The informative article first describes how whitelisting email improves deliverability, visibility, and the user experience.

The author then explains in 10 steps where to go and how to create a whitelist policy and apply it to various users, security groups, or dynamic distribution lists. He also explains the use of wildcards (*) to match multiple subdomains or variations of an email address. He concludes by discussing the risks and limitations of whitelisting, including increasing exposure to phishing, spoofing, or other malicious attacks, and creating management and maintenance challenges.

"Knowing how to whitelist email in Office 365 Security and Compliance ensures that important messages from trusted senders are not blocked or marked as junk by Security and Compliance features," stated Greg Smith, Vice President of Services Delivery at Messaging Architects.

Below are a few excerpts from the article, "How to Whitelist Email in Office 365 Security and Compliance."

Improve Deliverability, Visibility, and User Experience

"Whitelisting improves the deliverability and visibility of important messages from trusted senders, such as customers, partners, vendors, or internal communications. It also reduces the risk of missing or overlooking critical information due to spam filtering or user actions, such as deleting or ignoring junk mail."

Understand the Risks and Limitations of Whitelisting

"Increasing exposure to phishing, spoofing, or other malicious attacks that may originate from whitelisted senders (either intentionally or unintentionally). Whitelisting does not guarantee that an email is safe or legitimate. So, you should still exercise caution and verify the sender's identity and the message's content before opening any attachments or clicking on any links."

"Reducing the effectiveness of spam filtering and other security features that rely on
machine learning and user feedback. Whitelisting may interfere with the ability of Office 365 Security and Compliance to learn from user actions (such as reporting spam) and adjust its algorithms accordingly. It may also override some default settings or policies designed to protect your organization from spam and other threats."

Balance the Benefits and Risks of Whitelisting

"Used properly, whitelisting becomes an effective tool for ensuring that important messages from trusted senders are not blocked or marked as junk by Office 365 Security and Compliance. Always balance the benefits of whitelisting with the risks of compromising your security and performance. Also review your whitelist policies regularly and adjust as needed based on changing needs and preferences."

Office 365 Experts

The Office 365 email experts at Messaging Architects help business leaders manage and optimize email deliverability, update email policies and rules, monitor compliance, and strengthen cyber security. Contact their experienced Microsoft Office consultants today to improve the productivity and security of email throughout the organization.

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About Messaging Architects

Messaging Architects specializes in effectively managing and securing an organization's most precious asset, its information. With over 20 years of information management and technology consulting experience, the Messaging Architects team has provided corporations, educational intuitions, health care facilities and nonprofits with methodologies, procedures, and technology to keep their data organized, compliant and secure.

About eMazzanti Technologies

eMazzanti's team of trained, certified IT experts rapidly deliver increased revenue growth, data security and productivity for clients ranging from law firms to high-end global retailers, expertly providing advanced cyber security, retail and payment technology, digital marketing services, cloud and mobile solutions, multi-site implementations, 24×7 outsourced network management, remote monitoring, and support.

eMazzanti has made the Inc. 5000 list 9X, is a 4X Microsoft Partner of the Year, the #1 ranked NYC area MSP, NJ Business of the Year and 5X WatchGuard Partner of the Year! Contact: 1-866-362-9926, [email protected] or http://www.emazzanti.net Twitter: @emazzanti Facebook: Facebook.com/emazzantitechnologies.

Media Contact

Kent Sorensen, Messaging Architects, 14803345403, [email protected]

SOURCE Messaging Architects